November 5, 2026

Hunting Outfitter Software Pricing Compared (2026)

Most outfitter software looks affordable until you add up what it costs over a season, because the monthly price is only one of up to five charges. Some products bill by the month and discount a year paid up front, some add a fee to every payment, all of them leave you paying a card processor, some price by how many guides you have, and a few charge for setup or data import. This guide puts the published prices for six products in one table, then walks through each kind of fee so you can price a season before you sign up. Every price below comes from each company’s own pricing page, read on November 3, 2026, and prices change, so check the linked page before you decide.

What hunting outfitter software costs in 2026

The cheapest product here is Outfitter Management at $10 a month, though it’s built for deer-hunting landowners managing stands and caps bookings at 10, 20 or 50 a month. Among products built for guided-hunt outfitters, HuntPay Core is the cheapest paid plan at $29, and HuntDocs and LodgeRunner sit at the top of the range.

Monthly vs. annual billing

Almost everyone here discounts a year paid up front, but by different amounts. Hunt Outfitter’s annual price is 20% off twelve months, so Pro is $79 a month or $758 a year. HuntDocs gives two months free, which brings $125 a month down to $1,250 a year, and Krytter does the same at $100 a month or $1,000 a year. Outfitter Management charges ten times the monthly price for a year. LodgeRunner bills in advance for one, three, six or twelve months, and new customers who prepay the first year save 20% on it. HuntPay’s pricing page doesn’t list an annual rate. Annual billing generally pays off once you know the software fits, so trial it first and switch afterward.

Per-booking and transaction fees

This is the charge that’s easiest to miss, and the products handle it very differently.

Hunt Outfitter adds a capped booking fee to card payments made through the platform, and your client pays it as a “Booking fee” line at checkout. The rate falls as the plan rises, and the cap keeps it small on large payments:

License fees and taxes collected through a booking never carry the fee, and neither do refunds. That’s why we describe Starter as a free plan with no monthly fee rather than as completely free: you pay nothing to us, but your clients pay a capped fee on each card payment. For the full mechanics, see how our booking fee works.

HuntPay says on its help page that a small processing fee is taken from each transaction, “similar to credit card fees“, but it doesn’t publish the percentage, so you’ll need to ask before you can price a season. HuntDocs says it adds no markup on payments beyond Stripe’s own fee. Krytter, LodgeRunner and Outfitter Management don’t list a per-booking fee on their pricing pages, so if that matters to you, ask before you sign.

Card processing

Whatever software you choose, the card processor takes its own cut, and you pay it as the merchant. Stripe’s published US rate is 2.9% + 30¢ for a domestic card, with 1.5% more for an international card and another 1% if the currency has to be converted, which matters if many of your hunters come from abroad. Hunt Outfitter and HuntDocs both run payments through Stripe, and on Hunt Outfitter you receive the full trip price less only Stripe’s fee. LodgeRunner is the flexible one here: it connects to Stripe, Square, Clover, Authorize.net, Braintree, Moneris, Elavon and others, so you can keep a processor rate you’ve already negotiated.

Cash, checks and wire transfers avoid card fees entirely. On Hunt Outfitter they carry no booking fee either, and recording them against a booking starts on Basic, because the free Starter plan generally doesn’t include offline payment recording.

Per-user pricing

The way a product counts people decides which one is cheapest for your outfit, more than the headline price does. Hunt Outfitter prices by guide logins, and clients and bookings are unlimited on every plan, so a solo guide pays nothing or $59 and a team of seven pays $79. HuntDocs charges one price for unlimited hunters and guides, which makes it cheaper than Hunt Outfitter once you pass seven guides: $125 a month against our $179 Business plan. LodgeRunner scales with the number of trips you book, Outfitter Management with hunters, bookings and stands, and HuntPay and Krytter by plan rather than headcount.

Setup, import and onboarding

HuntPay says it charges no setup or cancellation fees. LodgeRunner charges no setup fee, imports your contact list free once you’ve paid for a month, and charges $120 an hour for unusual data imports and for customization, though it says most new customers need neither. Krytter sets you up during your free first month. HuntDocs and Hunt Outfitter list no setup fee on their pricing pages; Hunt Outfitter’s Elite plan includes dedicated onboarding.

A worked example: one $6,000 hunt

Say a client books a $6,000 elk hunt and pays a $3,000 deposit and a $3,000 balance by domestic card. On Hunt Outfitter, the client’s booking fee would be $35 per payment on Starter, because 4% of $3,000 is $120 and the cap holds it to $35, so $70 in total. It’s $50 on Basic, $40 on Solo or Pro, and $30 on Business. Separately, Stripe takes roughly $87 from each $3,000 payment on any Stripe-based system, which you pay as the merchant. HuntDocs adds no booking fee to that hunt, so for an outfit that bills large payments, the comparison is HuntDocs’ $125 a month against a lower subscription plus a fee your clients pay.

Which is cheapest for your outfit?

Pricing Hunt Outfitter for your season

Hunt Outfitter’s free Starter plan gives one guide bookings, deposits and payment schedules, a client portal, documents and e-signatures, with no monthly fee and no card required to sign up. Solo and Pro add automated reminders, text notifications and online booking, and Business adds accounting sync with QuickBooks or FreshBooks, meal planning and insights. You can see every plan side by side on our pricing page.

If you’re still comparing products on features rather than price, our honest comparison of hunting outfitter software covers what each one does well. If budget is the main constraint, we’ve written about what free outfitter software really includes.

Start free on the Starter plan — or try a paid plan free for 14 days.