Terms of Service

Effective Date: March 30, 2026 · Version 1.5

These Terms of Service (“Terms”) govern your use of the Hunt Outfitter platform (“Service”) operated by QuickConnex LLC (“we,” “us,” or “our”). By accessing or using the Service, you agree to be bound by these Terms.

1. Eligibility

You must be at least 18 years old and have the legal capacity to enter into binding agreements to use the Service. By using the Service, you represent that you meet these requirements.

2. Description of Service

Hunt Outfitter is a software platform that helps guide outfitter businesses manage their operations, including:

• Client and booking management
• Document tracking and digital signatures
• Payment tracking and invoicing
• Expense tracking and receipt management
• Lead capture and event management, including embeddable lead capture forms for use on third-party websites
• Photo gallery management for marketing and client engagement
• Client portal for hunters to manage their profile, documents, travel details, and post-hunt feedback
• Guide portal for managing profiles, certifications, and availability
• Guide scheduling and assignment
• Partner integrations (meat processors, taxidermists, and other service providers)
• Branded public landing pages for outfitter organizations

3. Account Registration

• You must provide accurate and complete information when creating an account.
• You may register using email and password, magic link, or Google OAuth. If you sign in with Google, you authorize us to access your name and email address from your Google account.
• You are responsible for maintaining the confidentiality of your login credentials.
• You are responsible for all activity that occurs under your account.
• You must notify us immediately of any unauthorized use of your account.

4. User Types and Responsibilities

4.1 Outfitter Organizations (Data Controllers)

Outfitter organizations that subscribe to the Service are responsible for:

• The accuracy of client data entered into the system.
• Obtaining appropriate consent from clients before collecting and processing their personal information.
• Ensuring that any data shared with service partners (meat processors, taxidermists, etc.) is done with proper client notification.
• Managing the content of their public landing page, including gallery images and testimonials displayed with client consent.
• Compliance with all applicable hunting regulations, licensing requirements, and firearms laws in their jurisdiction.

4.2 Clients (Hunters)

Clients who use the portal are responsible for:

• Providing accurate personal information, identification, and firearms declarations.
• Reviewing and signing required documents (waivers, terms and conditions) before their hunt.
• Understanding that if they consent to a public testimonial, their first name, last initial, location, and testimonial text may be displayed on their outfitter’s public landing page.
• Complying with all applicable hunting regulations and firearms laws.

4.3 Guides

Guides are responsible for:

• Maintaining the confidentiality of client information accessed through the platform.
• Using client data only for the purpose of conducting assigned hunts.
• Keeping their profile, certifications, and availability up to date.

5. Subscriptions and Pricing

• Outfitter organizations subscribe to a plan (Basic at $29/mo, Pro at $79/mo, or Business at $199/mo) to access the Service. Annual billing is available at a ~20% discount. New accounts receive a 14-day free trial with no credit card required.
• After the trial period, continued access requires an active paid subscription. We reserve the right to suspend or limit functionality for unpaid accounts.
• Subscription pricing, plan features, and limits are published on our billing page and may change with 30 days’ notice. During beta, pricing is subject to change.
• Subscription payments are processed by Stripe. By subscribing, you also agree to Stripe’s terms of service.

6. Client Payments and Billing

• Hunt Outfitter facilitates payment collection between outfitters and their clients. Credit card details are processed and stored exclusively by Stripe, our PCI-compliant payment processor. Hunt Outfitter does not store credit card numbers.
• A 2% platform fee is applied to all client payments processed through Stripe Connect. This fee is in addition to Stripe’s standard processing fees (currently 2.9% + $0.30 per transaction). The platform fee is deducted automatically at the time of payment.
• Payment amounts, schedules, deposits, and cancellation policies are set by each outfitter organization. Hunt Outfitter is not a party to the contractual agreement between the outfitter and the client.
• Outfitter organizations may restrict which payment types accept credit card payments. Payments not eligible for credit card processing will require wire transfer, check, or other non-card payment methods as specified by the outfitter.
• Refund policies are determined by each outfitter organization. Disputes about payments or refunds should be directed to the outfitter.
• To receive client payments, outfitter organizations must complete Stripe’s onboarding process, which includes identity verification and bank account linking. By onboarding, you agree to Stripe’s Connected Account Agreement. You are solely responsible for tax reporting on payments received through the platform, including any applicable 1099-K filings. Hunt Outfitter acts as a marketplace facilitator and is not the merchant of record for client transactions.

7. User Content and Uploads

• You retain ownership of all content you upload to the Service, including photos, documents, and testimonials.
• By uploading content, you grant us a limited license to store, display, and transmit that content as necessary to operate the Service.
• You are responsible for ensuring you have the right to upload any content you submit.
• We may remove content that violates these Terms or applicable law.
• Outfitter organizations are responsible for the content they upload to their gallery and public landing pages.

8. Copyright and DMCA

We respect the intellectual property rights of others and expect our users to do the same. If you believe that content on the Service infringes your copyright, you may submit a takedown notice to our designated agent with the following information:

• A description of the copyrighted work you claim has been infringed.
• A description of the material you claim is infringing and its location on the Service.
• Your contact information (name, address, phone number, and email).
• A statement that you have a good-faith belief that the use is not authorized by the copyright owner, its agent, or the law.
• A statement, under penalty of perjury, that the information in your notice is accurate and that you are the copyright owner or authorized to act on the owner’s behalf.
• Your physical or electronic signature.

Send DMCA notices to: legal@quickconnex.tech with the subject line “DMCA Takedown Notice.” We will respond to valid notices promptly and may remove or disable access to the allegedly infringing content.

9. Embeddable Widgets

The Service provides embeddable lead capture forms that outfitters may place on their own websites. Outfitters are responsible for disclosing the use of Hunt Outfitter on their websites and ensuring compliance with applicable privacy laws when embedding these forms.

10. Automated Communications

The Service sends automated email notifications related to your bookings, including hunt reminders and payment due notices. These are transactional communications necessary for the operation of the Service and are not marketing emails. You may manage your notification preferences through your account settings.

11. Document Signing Requirements

Outfitter organizations may require clients to sign specific documents (such as waivers, liability releases, or terms of engagement) before payments can be processed. When this requirement is enabled, the Service will prevent payment checkout until all required documents have been signed. It is the outfitter’s responsibility to determine which documents require signatures and to ensure those documents comply with applicable laws.

12. Hunt Completion Acknowledgment

After a guided hunt has concluded, clients may be asked to confirm completion of their hunt through the Service. This sign-off records the client’s acknowledgment that the hunt has ended and transitions the booking to a completed status. The sign-off is voluntary and does not constitute a waiver of any claims, nor does it limit the client’s ability to provide feedback or raise concerns about their experience.

13. Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose.
• Upload malicious code, viruses, or harmful content.
• Attempt to gain unauthorized access to any part of the Service.
• Scrape, harvest, or collect data from the Service without authorization.
• Impersonate another user or provide false information.
• Use the Service to facilitate illegal hunting, poaching, or firearms violations.

14. Restrictions

You agree not to, and will not permit others to:

• License, sell, rent, lease, assign, distribute, transmit, host, outsource, disclose, or otherwise commercially exploit the Service or make the Service available to any third party.
• Copy or use the Service for any purpose other than as permitted under these Terms.
• Modify, make derivative works of, disassemble, decrypt, reverse compile, or reverse engineer any part of the Service.
• Remove, alter, or obscure any proprietary notice (including any notice of copyright or trademark) of QuickConnex LLC or its affiliates, partners, suppliers, or licensors.

15. Intellectual Property

The Service, including its design, code, branding, and documentation, is owned by QuickConnex LLC and is protected by intellectual property laws. You retain ownership of the data you enter into the Service. We do not claim any intellectual property rights over your content.

16. Data Processing

Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference. By using the Service, you acknowledge that you have read and understood the Privacy Policy.

17. Disclaimers

• Service provided “as is”: The Service is provided without warranties of any kind, either express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
• Not a licensing authority: Hunt Outfitter does not verify hunting licenses, firearms declarations, or regulatory compliance. It is the responsibility of the outfitter and client to ensure compliance with all applicable laws.
• Not an outfitter: Hunt Outfitter is a software platform. We are not a guide outfitter, do not organize hunts, and are not responsible for the safety, quality, or outcome of any guided hunt.

18. Limitation of Liability

To the maximum extent permitted by law, QuickConnex LLC shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, or business opportunities, arising out of or related to your use of the Service.

19. Indemnification

You agree to indemnify and hold harmless QuickConnex LLC and its officers, employees, and agents from any claims, damages, losses, or expenses (including reasonable attorney’s fees) arising from your use of the Service, your violation of these Terms, or your violation of any rights of a third party.

20. Termination

• We may suspend or terminate your access to the Service at any time for violation of these Terms.
• You may delete your account by contacting us. Upon account deletion, your personal data will be removed in accordance with our Privacy Policy, subject to legal retention requirements.
• Outfitter organizations may request data export before account termination.

21. Force Majeure

Neither party shall be liable for any failure or delay in performing its obligations under these Terms where such failure or delay results from circumstances beyond the reasonable control of that party, including but not limited to: natural disasters, acts of war or terrorism, pandemics, government actions or regulations, internet or telecommunications failures, power outages, or failures of third-party service providers (including cloud hosting, payment processors, and email delivery services). During any such event, the affected party’s obligations shall be suspended for the duration of the force majeure event.

22. Governing Law

These Terms are governed by the laws of the State of Ohio, United States, without regard to conflict of law principles. Any disputes arising under these Terms shall be resolved in the courts of Cuyahoga County, Ohio.

23. Changes to These Terms

We may update these Terms from time to time. We will notify you of material changes by posting the updated Terms on this page and updating the effective date. If you have an account, we may also send you an in-app notification. Continued use of the Service after changes constitutes acceptance of the updated Terms.

24. Contact Us

If you have questions about these Terms, contact us at:

• Email: legal@quickconnex.tech
• QuickConnex LLC, 55 Public Square, Suite 2100, Cleveland, OH 44113