October 19, 2026 · Updated October 22, 2026

After the Kill: A Hunter’s Copy, Printed Carcass Tags and Private Transfers

The paperwork after a kill used to be the most handwritten part of the season. A guide filled in the harvest form at the kill site, someone in camp copied the hunter’s license and tag numbers onto a stack of orange tags with a marker, and the hunter usually left without a copy of anything. Hunt Outfitter already put the harvest data compliance form on the guide’s phone, offline. This fall, three additions came straight out of a working camp and carry that report the rest of the way: a copy for the hunter, a printed sheet of carcass tags, and (for British Columbia outfitters) a transfer record when the meat goes to someone other than a business.

A copy of the report for your hunter

Once a harvest report is filed, an owner or admin can choose Send to client. The hunter who booked gets a PDF of the report by email, and the same copy is filed in their client portal under Harvest reports, alongside every report from earlier hunts with you. If you correct the report and send it again, the new copy replaces the old one, so the hunter never has two versions to compare.

The hunter’s copy is deliberately not the same as yours. It leaves out the kill-site location, your guide’s notes and any staff-only photos, which keeps your spots and your internal record where they belong while still giving the hunter a clean account of their animal. If a hunter hasn’t activated their portal yet, Hunt Outfitter holds the email but still files the portal copy, and tells you why, so it’s waiting for them the first time they sign in.

Carcass tags, printed instead of handwritten

From the same report, Print carcass tags produces one letter-size sheet of twelve tags in a three-by-four grid with dashed cut lines. There’s one for each part of the animal: head and antlers, the four quarters, both sides of ribs and backstraps, neck, tenderloins, and the hide or cape. Each tag is filled in from the report and the client record (the hunter’s name, their FWID and tag number when they’re on the client record, the species and sex, the region and the kill date) along with your outfitter name, license number, contact name and cell number from Settings.

Everything is editable before you print, and anything you don’t have prints as a blank line to write on, so a missing number never holds up the sheet. Cut the tags apart, laminate them if you like, and wire one to each part, and from then on every quarter in the cooler says whose it is and who to call.

The tags replace the ones you’d otherwise write by hand. They don’t replace any tag, seal or permit your province or state issues, so whatever your jurisdiction requires still applies alongside them.

BC: when someone other than a business takes the meat

British Columbia outfitters can already record a wildlife transfer from a harvest report when meat, a hide or a head goes to a processor or taxidermist in their partner network. Not every animal goes to a business, though. Sometimes a hunter’s traveling companion, a family member or a friend takes the meat, and now the transfer record can name a private individual instead of a partner. You type their name, and optionally their address and phone; the animal’s details carry over from the report as before, and you can download the record as a PDF to go with the wildlife.

If the meat is leaving BC, the hunter usually has to go with it. A transfer record isn’t an export permit. BC doesn’t let wildlife leave the province without an export permit unless the hunter who took it travels with it within a year of the kill and carries the cancelled species license (plus the Compulsory Inspection report, where one is required). In practice, a non-resident hunter takes their own meat across the border with their tag and paperwork. If a friend or family member is driving it out of BC without the hunter, they need an export permit first, applied for through FrontCounter BC. The same goes for a meatcutter or taxidermist shipping the finished meat, hide or mount to the hunter at home after the hunt. Allow about a month: FrontCounter BC told us in October 2026 that an export permit takes around 30 days to process, so apply before the hunt rather than at the truck. Any bear, cougar, lynx, bobcat, wolf or otter leaving Canada also needs a CITES export permit, though a US hunter taking home their own fresh, frozen or salted black bear hide, skull or meat doesn’t.

How it fits together

All three start from the harvest report your guide files in the field, so nobody re-enters the hunter’s numbers. Harvest reports, carcass tags and the hunter’s copy are on Solo and up, owners and admins do the sending and printing, and the private transfer is available to outfitters whose country and province in Settings are Canada and British Columbia. The harvest tracking help article walks through each one.

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