Do I have to fill this out for every hunt?

No — an owner can waive a report with a reason if a hunt doesn't need one, and can undo that later if it turns out one was needed.

What does the report start with, before my guide types anything?

The outcome rolled up from the hunt's daily field notes, a computed conclusion date, and days hunted from the booking — the guide corrects and expands from there.

Does my guide need signal to file one?

No. It queues offline and syncs automatically once the device is back online, the same as field notes.

Does this file anything with the province for me?

No. If you're a BC guide outfitter, Hunt Outfitter tracks your 30-day deadline and reminds you — you still submit the actual filing to BC yourself, the way you always have.

What plan includes it?

The Solo, Pro, Business, and Elite plans. The BC filing deadline and reminders only appear for organizations registered in British Columbia — everyone else just gets the report itself.

September 23, 2026

The End-of-Hunt Report: Close Every Hunt With a Written Record

A hunt ends the way most of the good and bad parts of the season do — informally, in camp, over coffee before the drive out. The guide remembers how it went. The client remembers how it went. Six weeks later, when a client calls asking what happened on day three, or an owner is doing the books and can’t recall whether that hunt filled or not, what’s left is whoever’s memory is best that day. Field notes help — most outfitters using their guides logging a note a day already have that habit — but a stack of daily entries isn’t the same thing as one clear answer to “what happened on this hunt.” Daily notes are written in the moment, by whichever guide was on duty that day, about that day only; nobody has gone back through and said, in one place, how the whole thing actually turned out. And if you outfit in British Columbia, that answer isn’t just useful to have — it’s a legal obligation with a clock running on it. The End of Hunt Report is Hunt Outfitter’s answer to both problems: one structured summary per hunt, drafted from the record your guide already kept, reviewed by the owner before it’s treated as final.

Drafted from what your guide already wrote — not a blank form

The report doesn’t ask a guide to reconstruct the hunt from scratch. When they open it, Hunt Outfitter has already rolled up the outcome across every day the hunt ran, pulled a likely end date for the narrative, and counted days hunted from the booking’s own dates — all before the guide types a word. That outcome roll-up draws on the whole hunt’s field notes, from whichever guides were actually on duty each day, because a multi-day hunt often has more than one guide rotating through camp and the roll-up shouldn’t blind itself to half the record. The narrative text is scoped more tightly, on purpose: it’s built from the guide’s own daily notes — including anything they marked private — plus any teammate’s notes on the same hunt that weren’t marked private. What never surfaces is another guide’s private text, no matter who’s assembling the report. It’s the same privacy line the client-history feature draws elsewhere in the app: a guide’s private note stays that guide’s, even when someone else is looking at the same hunt.

From there, the guide reviews what’s been assembled and fixes what drifted. A booking’s listed end date is a baseline, not the truth — hunts end early when a tag fills and run long when the weather doesn’t cooperate — so the guide corrects the actual conclusion date, confirms days hunted, and fills in whatever the daily notes didn’t already say. Then they send it to the owner. Nothing about this step requires typing the hunt up from memory; it requires reading what’s already there and saying whether it’s right.

The owner reviews it — nothing goes out on autopilot

A submitted report lands in an owner queue, not a filing cabinet. From there the owner reads what the guide sent, and either accepts it or waives it with a reason — waiving is for the hunts that genuinely don’t need a report, a scouting day or a booking that never really started, not a way to clear a queue without reading it. Every decision here can be undone. An accepted report can be reopened and sent back to Submitted if something needs correcting after the fact; a waived one can be reopened all the way to Draft if it turns out a report was needed after all. That reversibility is deliberate on both ends of the process — an owner should be able to move fast through a queue of reports without the fear that one wrong click has permanently closed the book on a hunt. Undoing a decision takes the same one click that made it.

Built for camp, not the office wifi

None of this depends on a signal. The guide’s report queues locally the moment it’s saved and syncs the next time the device is online — the same offline path Hunt Outfitter already uses for field notes and shopping lists, not a separate, less-tested one bolted on for this feature. A guide finishing a hunt at the truck with no bars can still fill out the report and hit send; the app queues it, the guide gets confirmation that it’s saved, and the actual sync happens automatically the next time the device sees a connection — whether that’s a bar of signal on the drive out or wifi back at the lodge. Nobody has to remember to go back and manually resend anything, and the guide never has to guess whether a save that happened with no bars showing actually took.

If you outfit in British Columbia, there’s a real clock on this

British Columbia’s guide-outfitting regulation requires a guide outfitter to deliver a completed guide report to the regional manager within 30 days of a hunt concluding — not a Hunt Outfitter policy, a provincial one. It’s set out in the Wildlife Act Commercial Activities Regulation (B.C. Reg. 338/82, s. 1.05.1), tied to the guide report defined at the Wildlife Act (RSBC 1996, c. 488) s. 55(1), and missing the deadline is an offence under the regulation, not just a paperwork lapse.

The End of Hunt Report itself is available to every outfitter on the plan, wherever they operate — an outfitter in Wyoming or Saskatchewan gets the same guide-drafted, owner-reviewed report as one in BC. What’s specific to BC is an overlay layered on top: for organizations registered in British Columbia specifically, Hunt Outfitter shows a 30-day countdown on each report, flags one overdue if the window closes with nothing filed, and sends the owner and admins reminder emails at 7 and 14 days out from the hunt’s end (both the deadline and the reminder cadence can be adjusted per organization, in case yours runs on a different internal schedule). The overlay is deliberately scoped to BC and not extended to Canada generally — other provinces run their own outfitter-reporting regimes, and showing an Albertan or Yukon outfitter a deadline computed from BC’s statute would have implied it was theirs when it isn’t. (If you also outfit non-resident hunters, BC layers its own licensing requirements on top of this — a separate topic from the guide report itself.)

Once the outfitter has actually filed with the province, there’s a button to mark the report as filed — which is exactly what it sounds like: a note on Hunt Outfitter’s side, kept in sync with a filing you did somewhere else. Hunt Outfitter does not submit anything to the province. The report your guide drafts and you review is the record you use to file accurately and on time; the filing itself stays exactly where it’s always been, between you and BC’s own system, and nothing in the product states or implies otherwise. And if what you actually need is the kill-site harvest report a conservation officer asks for, that’s a different form — this is the internal hunt summary, not a replacement for it.

The End of Hunt Report is available on the Solo plan and up. It’s not part of the free Starter plan, which makes sense given what it’s for: Starter is built for outfitters testing the waters with basic booking and scheduling, and a structured post-hunt record is the kind of operational discipline that tends to matter once you’re running enough hunts that memory alone stops being reliable — which is exactly the point where outfitters are already moving up a tier. Full walkthrough: End of Hunt Reports for owners, Write an End of Hunt Report for guides. Start free and give every hunt a record that outlasts anyone’s memory of it.

Start free on the Starter plan — or try a paid plan free for 14 days.