How does safari day-rate pricing work in Hunt Outfitter?

You set up a hunt as a day-rate safari and price it per hunter, per day, with separate rates for different party ratios (1-on-1, 2-on-1, and an observer rate for non-hunters). When a client books, they see an honest 'from' price and an instant deposit estimate calculated across their party size and number of days, with the breakdown shown. Safari pricing is available on the Pro plan.

What is a trophy fee menu and can I use price-on-request?

The trophy fee menu is your species rate sheet, held at the outfit level inside Hunt Outfitter. You bulk-paste your whole species list at once, and each species can carry a set fee or be marked Price on Request (P.O.R.) for animals you quote case by case, like lion or leopard. Species that carry export or permit implications can be flagged for CITES. The menu is published on your booking page so prospects see your plains game and dangerous game pricing before they contact you.

How are trophy fees billed after the safari?

After the hunt you record what was actually harvested, and each fee pulls straight from your trophy menu (or you enter it for a Price-on-Request animal). Then you generate a single trophy fee invoice covering everything taken, taxed at the booking's rate. The booking totals update automatically and every animal is stamped as invoiced, so nothing is billed twice and nothing slips through.

July 11, 2026

Safari Pricing Software: Day Rates and a Species Trophy-Fee Menu for African Outfitters

Q: Does the trophy wishlist charge the client at booking?

No. The trophy wishlist a client builds at booking is an estimate only — nothing is charged. It shows the hunter a realistic picture of the potential trophy bill (including a line for any Price-on-Request animals) and tells you what they are coming to hunt before they arrive in camp. Actual trophy fees are billed after the hunt, based on what was really taken.

A North American elk hunt has one price. An African safari does not.

Most outfitter booking software was built for a single model: one hunt, one flat package price, done. That falls apart the moment you run a safari. You quote a daily rate per hunter — and then the real bill depends on what actually gets taken in the field. A client books seven days of plains game, takes an impala and a kudu, passes on the rest, and adds a trophy nobody planned for. The animals on the wall decide the invoice, and you do not know that total until the last day of camp.

If your booking tool can only hold one flat number, you end up doing the safari maths in a spreadsheet and re-keying it by hand. So we built pricing that matches how safaris are actually sold. Hunt Outfitter now supports day-rate pricing and a per-species trophy fee menu, from the first quote a client sees all the way through to the settlement invoice after the hunt.

Day rates, priced per hunter, per day

Set up a hunt as a day-rate safari and you price it the way you already quote it: a rate per hunter, per day.

Different rates for different party ratios — 1-on-1, 2-on-1, or an accompanying observer (non-hunter) rate — all on the same hunt type.
A client booking a 7-day plains game safari sees an honest “from” price and an instant deposit estimate — for example, a 50% deposit calculated across their party and their days, with the breakdown shown so there are no surprises.
The deposit is collected up front, so an opening-day no-show does not cost you the season.

The client understands the price. You stop rebuilding the same quote in a spreadsheet.

A trophy fee menu you set once

Every outfitter has a rate sheet. Now it lives inside your booking software instead of a PDF attachment people lose. Build your trophy fee menu at the outfit level — every species you offer, with its fee, once:

Bulk-paste your existing rate sheet. Drop in your whole species list at once — categories, prices, and all — instead of typing them one at a time.
Price on Request (P.O.R.) for the animals you quote case by case — lion, leopard, the premium trophies. They show as Price on Request, not a made-up number.
A CITES flag on the species that carry export and permit implications, so it is marked clearly for you and your client.
The menu is published on your booking page and widget, categorised and clean, so a prospect can see your plains game and dangerous game pricing before they ever email you.

Your rate sheet becomes a live, shoppable price list instead of an attachment nobody can find.

An optional wishlist at booking — an estimate, not a charge

When a client books, they can build a trophy wishlist — the animals they are hoping to take. It is an estimate only. Nothing is charged. It gives the hunter a realistic picture of the potential trophy bill (including a line for any Price-on-Request animals), and it tells you what they are coming for before they arrive in camp. No commitment, no surprise — just a clearer conversation up front.

Settle the trophies after the hunt — in one invoice

This is where safari pricing usually turns into a late-night spreadsheet. Not anymore. At the end of the hunt, record what was actually taken. Mark each animal harvested (or wounded), and the fee pulls straight from your menu — or you enter it for a Price-on-Request trophy. Then generate the trophy invoice in one step:

One trophy fee invoicecovering everything taken, taxed at the booking's rate.
The booking totals update automatically — deposit already paid, trophy fees added, balance clear.
Every animal is stamped as invoiced, so nothing gets billed twice and nothing slips through.

What used to be a hand-tallied settlement on the last night of camp becomes a couple of clicks — accurate to the cent.

Built for how safaris actually run

Put together, it is a pricing workflow that finally fits the safari model:

Set your day rates and trophy fee menu once.
Quote a client with an instant, honest deposit estimate and a published price list.
Book with a deposit collected up front and an optional trophy wishlist.
Settle after the hunt with one accurate trophy fee invoice.

No spreadsheet. No re-keying. No guessing what the final bill should be.

Getting started

Safari pricing is available on the Pro plan. If you already run Hunt Outfitter, you can turn it on and build your species menu today. If you are a safari outfitter or professional hunter sizing up software that actually understands day rates and trophy fees, this was built for you. For the wider picture of getting an operation season-ready, see our pre-season setup checklist, and if you are still weighing tools, how to choose hunting outfitter software lays out what actually matters for an operation like yours.

Hunt Outfitter is booking and business software built by a hunter for outfitters and guides — bookings, deposits, waivers, guides, and now safari day rates and trophy fees, in one place. Start a free 14-day trial and set up your trophy fee menu in the first hour.

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