Safari pricing: day rates and a species trophy-fee menu
Set up African safari pricing — per-day hunter rates, a per-species trophy fee menu with Price-on-Request and CITES, a booking wishlist, and the post-hunt trophy invoice.
Safari pricing is for outfitters who charge a daily rate plus a trophy fee per animal taken, rather than one flat package price. It adds day-rate hunt types, an outfit-wide species trophy-fee menu, an optional trophy wishlist at booking, and a post-hunt trophy invoice. It's available on the Pro plan.
1. Build your trophy fee menu
The trophy fee menu is your species rate sheet, held once at the outfit level and reused across every booking. Go to Species Prices and add your species — or paste your whole rate sheet in at once with bulk add.
- Set a fee per species, or mark it Price on Request (P.O.R.) for animals you quote case by case — those show as 'Price on Request' instead of a number.
- Flag species that carry export or permit implications for CITES, so it's clear to you and to the client.
- The menu is published on your public booking page, categorised, so prospects see your plains game and dangerous game pricing before they contact you.
2. Add a day-rate hunt type
- Add a hunt type and set its pricing to a day rate — a rate per hunter, per day.
- Add pricing variations for different party ratios on the same hunt type: 1-on-1, 2-on-1, and an observer (non-hunter) rate.
- Set the deposit percentage. Clients booking the hunt see a 'from' price and an instant deposit estimate calculated across their party size and number of days, with the breakdown shown.
3. The trophy wishlist at booking
At booking, a client can build a trophy wishlist of the animals they hope to take. It's an estimate only — nothing is charged. It shows the potential trophy bill (with a line for any Price-on-Request animals) and tells you what they're coming for before they arrive in camp.
4. Settle trophies after the hunt
- After the hunt, record what was actually taken — mark each animal harvested or wounded.
- The fee pulls straight from your trophy menu, or you enter it for a Price-on-Request animal.
- Generate the trophy invoice: a single invoice covering everything taken, taxed at the booking's rate. The booking totals update automatically and each animal is stamped as invoiced.
Trophy fees are your revenue, billed to the client after the hunt based on what was really taken — the booking-time wishlist never charges anyone. Deposits are still collected up front on the day-rate portion when the client books.