What formats can I export my clients in?

A vCard (.vcf) file for iPhone, Mac, or Google Contacts, plus two separate CSVs formatted for Google Contacts' and Outlook's own import tools.

Why is there a separate file for Outlook?

Classic desktop Outlook only reads the first contact out of a multi-contact vCard file and silently drops the rest, so Outlook gets its own CSV built for its import format instead.

What's the difference between a Full export and “new or changed since last export”?

A Full export pulls every current client. The delta option — available after your first export — pulls only what's new or changed since then, so you're not re-creating duplicate contacts on every re-download. It won't remove clients who've since been deleted, so run a Full export occasionally too.

What information is actually in the file?

First name, last name, email, phone, and a note naming your organization — nothing else leaves the app.

September 18, 2026

Your Hunting Clients in Your Phone: Caller ID for Outfitters

A client calls and your phone shows a number you don’t recognize, because somewhere between the season roster and the booking confirmation, nobody ever actually saved them as a contact. You answer cold, fumble for their name, and spend the first ten seconds of the call catching up instead of talking hunt logistics. It’s a small thing on any one call. Multiply it by every returning client, every guide who fields their own calls, and every outfitter who’s built a client list of a few hundred people inside Hunt Outfitter but never once exported it anywhere — and it adds up to an operation that knows its clients in the system but not on the phone that’s actually ringing.

The gap between your client list and your phone

Hunt Outfitter has always kept a clean client list — names, numbers, emails, booking history. What it didn’t do until recently was get any of that onto the device where the calls come in. Typing each client into your phone by hand doesn’t scale past a handful of names, and most outfitters simply never did it, which means a hundred people who’ve paid you and booked with you show up as “Unknown Caller” the next time they need to reach you. The fix isn’t a new feature to learn — it’s getting data you already have into the address book you already use.

What’s there now

From the Data Export page (visible to owners and admins), a “Contacts for your phone” card offers three downloads built specifically for a personal address book rather than a business backup:

For iPhone / Mac / Google — a single vCard (.vcf) file. Open it on an iPhone or Mac and every client imports at once; the same file also imports cleanly into Google Contacts.
For Google Contacts (CSV) — a spreadsheet formatted to Google’s own current import columns, for anyone who’d rather import through the Google Contacts web interface.
For Outlook (CSV) — a separate spreadsheet using Outlook’s auto-mapped header names. This one matters more than it looks: classic desktop Outlook only reads the first contact out of a multi-contact vCard file and silently drops the rest, so the vCard option is deliberately built for iPhone, Mac, and Google — Outlook gets its own CSV instead, specifically so nobody loses 200 contacts to one import.

Every file carries the same four things per client — first name, last name, email, and phone — plus one extra line noting which of your clients they are, so “Dave Peterson, Broken Antler Outfitters client” shows up the same way in your phone as it does in theirs. Nothing else comes along for the ride: no tags, no medical notes, no FWID, no payment history. It’s built as a phone contact, not a data export, and the fields reflect that on purpose.

Full set, or just what’s new

The first time you export, you get everyone — every client with a booking in your organization, minus anyone who’s been soft-deleted from your client list. After that first export, a second option opens up: “New or changed since last export,” which pulls only the clients who are new or whose information has changed since the last time you downloaded a file. It exists for one practical reason — re-importing your entire client list every time you add a handful of new bookings creates duplicate contacts on your phone, and while both Google and Apple offer a “merge duplicates” tool for exactly that mess, it’s easier not to make it in the first place.

The delta option has one honest limitation worth knowing before you rely on it: it will pick up everyone new or changed, but it won’t remove anyone from your phone who’s since been deleted from your client list. Run a Full export every so often to catch those and keep your phone’s contacts matching what’s actually current in Hunt Outfitter — the card tells you exactly this, right next to the option, rather than leaving you to find out the hard way.

Why this matters more for the clients you already know

The clients most worth having in your phone aren’t the ones who just booked for the first time — they’re the ones who’ve hunted with you two or three seasons running, the ones a returning-client callout already flags the moment they book again. A first-time client calling from an unknown number is a minor inconvenience; a repeat client calling from one is a missed chance to greet them by name before they’ve said a word, which is exactly the kind of small recognition that makes a second booking feel like a relationship instead of a transaction. The contact export doesn’t know who’s a repeat client and who isn’t — it exports your whole list the same way regardless — but the value compounds fastest with the people you’ll hear from again and again over the years, not the ones who book once and move on.

Getting it onto your phone

Once you’ve picked a format and downloaded the file, the import itself is standard for whichever app you’re using — open the .vcf on an iPhone or Mac and it offers to add the contacts directly; drop either CSV into Google Contacts’ or Outlook’s own “Import” tool and match the columns, which both platforms do automatically off the header names Hunt Outfitter already uses. None of it requires anything from us beyond the file — it’s built to hand off cleanly to tools you already know.

Who this is for

This is a Solo-plan-and-up feature, so it’s available from the second paid tier up — not held back for the largest operations. If you’re a solo outfitter answering your own phone at 6 a.m. before a hunt, or a small team where two or three guides all field client calls directly instead of routing everything through one office line, getting your client list into a real address book is one of the more immediately useful five minutes you can spend in the app. It doesn’t require a season of setup or a change to how you already work — it’s a download and an import, done once, repeated whenever your list has grown enough to be worth updating.

Contacts for your phone is available from the Data Export page — see pricing for plan details. Full walkthrough: phone contacts export. Start free and get every returning client’s name onto the phone that’s actually ringing when they call.

Start free on the Starter plan — or try a paid plan free for 14 days.