Tracking expenses and scanning receipts
Log business expenses by category, attach receipt photos, and review monthly summaries.
Keep your outfit's spending in one place: log expenses by category, attach a photo of the receipt, and see monthly summaries — from your phone in the field or your desktop at camp.
Expense tracking is available on the Solo, Pro, and Business plans; AI receipt scanning is a Business feature. See current plans and pricing at huntoutfitter.app/pricing.
What you can do
- Categorize each expense and attach a receipt image.
- Review monthly summaries to see where the money's going.
- Let guides submit their own expenses for your review (see “Submitting expenses” in the guide help).
Day pay
If you pay staff a flat amount per day, set each person's day rate on their guide, cook or housekeeper page (a guide can have a guided-day and a camp-day rate). The per-person summary under Expenses then shows Day pay for the period: guided days come from the schedule, other days you record with Record days, and each is multiplied by the rate. Recorded days keep the rate they were entered at. It shows what is owed; it does not pay anyone, file anything, or decide how your staff are classified. If you turn on Staff can log their own days in Settings, guides, cooks and housekeepers log their days from the field app and they wait under Pending days until you approve them. Day pay, including staff logging their own days, is on the Business plan and above.
AI receipt scanning
On Business, snap a photo of a receipt and Hunt Outfitter reads the vendor, amount, and date for you, so you're confirming an expense rather than typing it in.
Where to find it
Open Expenses from your dashboard. Guides submit theirs from their own portal.